Verifying your FAFSA

The federal government randomly selects a number of FAFSAs to undergo the verification process. This is a quality assurance tool utilized by the Department of Education as well as colleges and universities throughout the country to ensure students are consistently awarded the correct types and the correct amounts of aid.


The verification process

 Verification is a process to confirm the information you provided on the Free Application for Federal Student Aid (FAFSA). Selection can be random or because your FAFSA data was incomplete, estimated or inconsistent. The US Department of Education selects some students for the verification process. Navarro College will select others if we find conflicting information.

We are required to ask you to provide documentation to confirm the information on your FAFSA. This can include several documents many of which may  be found on the Forms/Applications section of our webpage.

Check Your Status
To view your aid status, as well as any forms required to complete verification

  1. Log into WebAdvisor
  2. Select Current Student
  3. Under the heading “Financial Aid,” select “My Documents”

Required Documents
When verifying your 2012-13 FAFSA, we are no longer allowed to accept a signed copy of a 1040 tax return form to complete the verification process. To document your tax return, you may:

  • When completing the FAFSA, use the IRS Data Retrieval Tool to transfer 2011 tax data to your FAFSA, OR
  • Request an IRS Tax Transcript

Requesting an IRS Transcript
There are three ways tax filers can request a tax transcript. Most of these methods do not require the payment of a fee.

  • Online – Go to – An electronic transcript will be sent to the requestor. For security reasons we suggest you not email us your tax transcript.
  • Telephone – 1(800) 908-9946 – A paper transcript will be mailed to the requestor within 5 to 10 days. THIS CANNOT BE SENT DIRECTLY TO NAVARRO COLLEGE.
  • IRS Form 4506T – Submit the IRS Form 4506-T – A paper transcript will be mailed to the requestor within 5 to 10 days. Transcripts ordered using this method can be mailed directly to Navarro College by the IRS only if the tax filer requests this on line five of the IRS Form 4506-T..

In general, tax filers can anticipate that the IRS data will be available within:

  • Two weeks, if the tax return has been filed electronically
  • Eight weeks, if the tax returns have been mailed

If the tax filer has changed or corrected the federal income tax return, the amended information may not be available through the IRS data retrieval process. You will be required to submit both the original IRS tax transcript as well as the amended IRS tax transcript.

For Non-tax Filers
The filers must attest that an IRS 1040 has not and will not be filed and that the IRS 1040 is not required to be filed. Proof on Nonfile may be requested using the same methods as the tax return transcript. Copies of all W2 forms from all employers must be submitted to the Office of Financial Aid.

Food Stamp Recipients
On the FAFSA if Question 75 confirms that Food Stamp benefits (also known as Supplemental Nutrition Assistance Program or SNAP) were received in 2010 and/or 2011, the student must attest to having received benefits on the Verification Worksheet. In some cases, the student may be required to provide the Office of Financial Aid with documentation that Food Stamps were received. This information can be obtained from the office of Texas Health and Human Services.

Child Support Paid
Applicants who have been chosen for verification and who have indicated that child support was paid by the filer during 2011, must confirm the following:

  • Amounts of child support paid
  • To whom the payments were made
  • The names and address of the children receiving support


Your role in verification

As a student, it is your responsibility to:

  1. Review and consider all information about the school’s program before you enroll.
  2. Complete all application forms accurately and submit them on time to the right place.
  3. Pay special attention to and accurately complete your application for federal student financial aid. Errors can result in delays in your receipt of financial aid. Intentional mis-reporting of information on application forms for federal financial aid is a violation of law and is considered a criminal offense subject to penalties under the U.S. Criminal Code.
  4. Return all additional documentation, verification, corrections, and/or new information requested by either the Financial Aid Office or the agency to which you submitted your application.
  5. Read and understand all forms that you are asked to sign and keep copies of them.
  6. Accept responsibility for all agreements you sign.
  7. Notify the lender of changes in your name, address, or school status, if you have a loan.
  8. Perform the work that is agreed upon in accepting a College Work-Study award.
  9. Know and comply with the deadlines for application or reapplication for federal student aid.
  10. Know and comply with refund procedures.
  11. Maintain good standing and meet satisfactory academic progress requirements.