Under the direction of the Vice President of Academic Affairs, the Executive Dean of Academic Studies will provide leadership, guidance and direction to the division. Duties include supervision, management and coordination of curriculum/instructional matters, and locating full-time and part-time faculty candidates for instructional positions. The Executive Dean provides supervision to faculty, support service and prepares class schedules to maximize the use of faculty class assignments. The departmental finances are controlled by the Executive Dean, in addition to having the responsibility of submitting the projected or adjusted budget for ensuing fiscal years. The Executive Dean will have strong communications skills so that the Vice President of Academic Affairs and other lead administrators are fully informed at all times.
DUTIES & RESPONSIBILITIES:
- Advises and fully informs the Vice President of Academic Affairs on all matters concerning the division.
- Ensures that all operations meet SACSCOC criteria.
- Reviews, approves and oversees the preparation and administration of budgets for the division areas.
- In conjunction with staff, assists with the preparation of instructional program budgets; submits requisitions or other supporting paperwork to purchase needed materials for the division.
- Develops and evaluates short and long-range goals and objectives for the Arts, Sciences, Humanities, Developmental Studies and Kinesiology division.
- Assists the Deans and Vice President of Academic Affairs in the development of long and short-range objectives for the instructional program.
- Supervises and evaluates job performances of support personnel.
- Recommends policy and policy revisions.
- Maintains rapport with community, industry and independent school districts and assists other Deans and Assistant Deans with the development and implementation or articulation agreements, tech-prep programs, and dual credit programs.
- Coordinates publicity and registration activities for the division in coordination with the Director of Marketing & Public Information.
- Serves on the Academic Council and participates in Deans and Administrators meetings.
- Promotes communication within the division.
- Recommends catalog revisions for areas related to Arts, Sciences, Humanities, Developmental Studies and Kinesiology Division.
- Oversees publication of the College Catalog.
- Oversees evaluation of the Core Curriculum.
- Oversees the Navarro College Honors Program.
- Establishes and maintains an effective liaison with relevant industries, professional groups and associations and advise Division Directors of their needs for educational programs.
- Participates on institutional committees as assigned.
- Participates in division meetings and advisory committee meetings as requested by the Vice President of Academic Affairs, and Deans.
- Develops and submits institutional effectiveness reports for the division and ensures that appropriate information is being collected and maintained to ensure reporting is accurate and timely.
- Meets and submits periodic reports to the Vice President of Academic Affairs.
- Assists in resolving complaints/conflicts within the division.
- Performs other duties as assigned by the Vice President of Academic Affairs.
- Evaluates full and part-time faculty and participates in the actual evaluation conference as necessary.
- Coordinates proper maintenance of all instructional equipment and facilities pertaining to the division.
- Ensures that courses taught have adequate facilities, equipment, and supplies.
- Keeps Deans apprised of matters that affect instruction.
- Prepares and coordinates textbook orders in consultation with the Director of College Stores.
- Provides services that support creativity and innovations in teaching methods and techniques.
Faculty: Professional and Personal Development
- Exercises formal and informal leadership.
- Involves faculty, Department Chairs and Deans in decision-making.
- Promotes internal/external communications.
- Attends appropriate local, national and state conferences related to quality in off-campus programs.
Curriculum and Instruction
- Teaches classes as assigned by the Vice President of Academic Affairs.
- Makes class size adjustments based upon guidelines established by college policy and procedures.
- Collects grade book for full and part-time faculty at the end of each semester and maintains these records for a period of two years.
- Approves instructional field trips.
- Addresses student issues and complaints, keeping the Vice President of Academic Affairs and the Vice President of Student Services fully informed.
- Participates in academic/individual counseling and advisement of students.
- Meet with students on academic probation and suspension.
- Advises students of financial aid opportunities and assists in seeking financial support.
- Coordinates the preparation of degree plans.
- Attends student functions, including athletic events, performances, and student recognition banquets.
- Assists in the recruitment of students.
- Maintains an effective program to assist all students with the use of the Library.
REQUIRED EDUCATIONAL BACKGROUND:
- Master’s degree
- A doctorate degree in higher education administration or a related field
- A minimum of three (3) years administrative experience, preferably in a community college, at the division director level or above
- A minimum of two (2) years community college teaching experience
REQUIRED KNOWLEDGE AND SKILLS:
- Knowledge and understanding of the function and operation of a four-year college/university preferred.
- Knowledge and awareness of customer service strategies.
- Strong interpersonal skills.
- An understanding of and commitment to the community college philosophy.
- Commitment to quality education and the professional development of faculty and staff.
- A student-oriented philosophy.
- Ability to communicate orally and in writing and ability to work effectively with students, faculty, administrators, classified staff, and diverse community groups.
- Commitment to the concepts of institutional effectiveness and the ability to provide leadership in planning and evaluation of academic programs.
- Dedication to innovation and creativity.
- Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
- Busy working environment with numerous interruptions.
REPORTS TO: Vice President of Academic Affairs
SALARY: Commensurate with Education and Experience (This is a 12 month position to be paid over 12 months annually)
APPLICATION DEADLINE DATE: Open Until Filled