Part-time Registrar’s Assistant – Waxahachie Campus

POSITION PURPOSE:

The part-time Registrar’s Assistant is responsible to the Assistant Registrar – Ellis County and is principally responsible for collecting, evaluating, maintaining, and distributing student academic records and information.

DUTIES & RESPONSIBILITIES:

  • Provides Front Counter assistance for the Office of Admissions and Records.
  • Greets students and provides them with general information about the college.
  • Enters data into the computer system as necessary to maintain a current accurate student database.
  • Issues identification cards and parking permits to Navarro College students and employees.
  • Assists in the dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
  • Issues official and unofficial transcripts based upon requests.
  • Performs general typing/word processing, correspondence, reports, requisitions and other related materials as required.
  • Assists in the scanning of documents into the imaging system.
  • Answers incoming phone calls.
  • Performs other duties as requested by the Director of Admissions/Registrar, Associate Registrar, or Assistant Registrar.

REQUIRED EDUCATIONAL BACKGROUND:

  • High School diploma or GED supplemented with two (2) years of general office experience
  • Will consider any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

REQUIRED KNOWLEDGE AND SKILLS:

  • Proficient in word processing with good keyboarding skills and basic computer literacy.
  • Ability to comprehend and interpret college regulations and policies and apply to specific situations in accordance with established procedures.
  • Ability to work well with faculty, staff, and students.
  • Ability to work independently with a minimum of supervision.
  • Ability to make judgments and decisions based upon operating directives established by the Registrar.
  • Ability to plan and organize work and to function as a team player.
  • Ability to work under pressure and within tight time frames.

WORKING CONDITIONS:

  • Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
  • Busy working environment with numerous interruptions.

REPORTS TO:  Assistant Registrar – Ellis County

SALARY:  Commensurate with Education & Experience, starting at $8.00 per hour / 19 hours per week.

APPLICATION DEADLINE DATE:  Open Until Filled