Accounting Clerk – College Stores

POSITION PURPOSE:

The Accounting Clerk – College Stores is responsible to the Director of College Stores. Areas of responsibility include two locations of the Navarro College campus stores (Waxahachie and Midlothian).

DUTIES & RESPONSIBILITIES:

  • Implement and update software as it applies to operation of the college bookstore systems and maintain procedures manuals.
  • Create, maintain and update procedure manuals for receiving soft goods and supplies for the Waxahachie and Midlothian campuses.
  • Process accounts payable for the Waxahachie and Midlothian locations including matching orders and invoices, receiving merchandise on-line where applicable, vouchering for payment and maintaining all accounts payable vendor files.
  • Process and follow up on all third party billings for student accounts to assure timely and accurate billings and collections. Maintain all third party billing files.
  • Process departmental charges for Waxahachie and Midlothian campuses twice a month.
  • Maintain point of sale register reconciliation processes for all locations and prepare daily reports.
  • Provide training and support for college store cashiers at the Waxahachie and Midlothian campuses.
  • Balance and maintain change funds.
  • Responsible for ordering, stocking and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff.
  • Assists with coordination of annual and periodic inventory counts including the actual counting of inventory. Includes investigating any variances that occur.
  • Responsible for producing required reports for annual and periodic inventory counts.
  • Assists with supervising and training student/part-time personnel as needed, especially in the areas of soft goods, supplies and receiving of inventory.
  • Assists the Director with selection and scheduling of part-time workers, including sending them home when they are not needed.
  • Assists with the fulfillment of on-line book and merchandise orders.
  • Maintain detail record of student rental books.
  • Prepare reports as scheduled or requested.
  • Balance safe daily and maintain change funds.
  • Assists in helping customers.
  • Willing to work events such as graduations, fundraisers, concessions, etc.
  • Assists in completing sales/refunds on cash registers.
  • Other duties as assigned by the Director of College Stores or Administration.

REQUIRED EDUCATIONAL BACKGROUND:

Required

  • High school diploma.
  • Three (3) years’ experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
  • Ability to obtain a Food Service manager’s license.

Preferred

  • Associates degree
  • Retail experience.
  • College course work in accounting, computer science or business administration.

REQUIRED KNOWLEDGE AND SKILLS:

  • Strong computer skills – able to learn new computer software as required.
  • Must be able to operate the point of sale system and coordinate balancing of all POS systems on all campuses.
  • Must be dependable and able to work with little supervision.
  • Must be able to work flexible hours during rush periods.
  • Must have excellent customer service skills along with a pleasant personality.
  • Must present a neat and professional appearance. 
  • Must be organized in order to accomplish multiple tasks.
  • Ability to make judgments and decisions based upon operating directives established by the Director of College Stores.
  • Must be able to work as a team player.
  • Must always maintain confidentiality related to bookstore business.

 

WORKING CONDITIONS:

  • Variances from regular working hours may be necessary to fulfill the responsibilities of the position. 
  • Busy working environment with numerous interruptions.

 

REPORTS TO:  Director of College Stores

SALARY:  $23,421.00 Annually  (This is a 12 month position to be paid over 12 months annually)

APPLICATION DEADLINE DATE:  Open Until Filled