Administrative Assistant – Cashier

POSITION PURPOSE:

Reporting to the Business Manager, the Administrative Assistant III – Cashier, will be responsible for carrying out the proper functions and duties necessary to provide adequate administrative and student support services.

DUTIES & RESPONSIBILITIES:

  • Provides back up closing duties to the Cashiers’ Office as needed, balancing all accounts and performing closing functions.
  • Balances and prepares the daily deposit for the following accounts/areas:
    • Bookstore
    • Deli
    • Cosmetology
    • Massage Therapy
    • Cashiers’ Office (as necessary)
    • Other accounts as deemed necessary
  • Provides counter service to walk up clients. Accepts student payments for tuition and fees as well as placement testing and other fees as deemed necessary.
  • Accepts and enters call in payments for clients.
  • Assists students with questions regarding financial aid disbursement and other college areas.
  • Provides support and responds to questions regarding the Beau Card and HigherOne. (Navarro College’s chosen funds disbursement service)
  • Performs Pell Grant deposits to Clients’ ID cards in the form of Navarro Dinero.
  • Provides data entry of daily Navarro Dinero deposits into the Colleague system and sends reports to appropriate personnel.
  • Performs data entry of parking citations and other accounts payable areas into the Colleague system as necessary.
  • Works with financial aid in accepting and entering scholarship payments into the Colleague system.
  • Provides phone coverage as necessary.
  • Refers students to appropriate agencies/departments as needed.
  • Provides assistance in ensuring cashier coverage of the Cashiers’ Office for all open office hours.
  • Other duties as deemed necessary by the Business Manager and Administrators.

REQUIRED EDUCATIONAL BACKGROUND:

Required

  • High School Diploma.
  • Minimum one (1) year experience in an office setting.
  • Accounting and/or cashiering experience.

Preferred

  • Associates and/or Bachelor’s Degree.
  • Experience working in a multiple employee setting with counter support.
  • Previous school and/or college work experience.

REQUIRED KNOWLEDGE AND SKILLS:

  • Present a professional appearance in the work place.
  • Ability to handle large amounts of money accurately.
  • Excellent interpersonal, communication (oral and written), and customer service skills.
  • Strong computer skills and knowledgeable in Excel and other Microsoft office programs. Ability to utilize computer technology to access information, maintain records, generate reports and effectively communicate.
  • Knowledge of other office machines such as copiers, fax, credit card machines and calculators.
  • Ability to learn about and support other college departments such as admissions, financial aid, counseling, dual credit, etc.; as well as, college standards and regulations.
  • Ability to work independently with minimum supervision.
  • Ability to multi-task; capable of handling multiple responsibilities.
  • Excellent planning and organizational skills and the ability to function as a team player.
  • Willingness to work in a busy environment with numerous interruptions with attention to detail.
  • Willingness to work additional hours during the week and occasional weekends if called upon.

WORKING CONDITIONS:

  • Variances from regular assigned working hours may be necessary to fulfill the responsibilities of the position.
  • Busy working environment with numerous interruptions.
  • Open office environment with multiple employees sharing office space.

REPORTS TO:  Business Manager, Ellis County Campuses

SALARY:  $22,376.00  (This is a 12 month position to be paid over 12 months annually)

APPLICATION DEADLINE DATE:  Open Until Filled