The Financial Aid Specialist-Scholarships and Work Study Assistant, will assist the Office of Student Financial Aid, including, but not limited to, the Financial Aid Director, Associate Director, Counselors, and Assistants, with a variety of moderate to highly complex administrative functions and projects. The successful candidate will be able to research, plan, organize, analyze and prepare information pertaining to confidential student records. This position will require efficient, effective problem-solving skills and informed communication of federal, state, agency, and institutional policies and procedures to students, parents, faculty and staff.
DUTIES & RESPONSIBILITIES:
- Greet students and visitors and respond to a wide variety of information sensitive inquiries.
- Provide clerical services, as needed, with matters including the creation and dissemination of internal and external correspondence, purchase requisition, contracts, an array of college forms and documents, and other such support and assistance necessary to help ensure the efficiency of regular office operations.
- Assist with administering the College Work-Study Program. Assign students to jobs, prepare contracts, review time sheets and post hours and wages to a spreadsheet.
- Post scholarships to the financial aid module of the College’s administrative software system. Prepare invoices for scholarship billings.
- Prepare spreadsheets for various reports.
- Assist with the coordinated effort of processing incoming and outgoing mail.
- Assist, when needed, with the ordering of office supplies, forms, equipment and help to maintain an adequate inventory.
- Operate the telephone system as necessary, along with other routine business office machines.
- Perform additional related duties and responsibilities as required.
REQUIRED EDUCATIONAL BACKGROUND:
- High school diploma or GED Equivalency
- Two (2) years of experience in office technology, data entry and administrative experience
- Will consider any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
REQUIRED KNOWLEDGE AND SKILLS:
- Ability to comprehend and interpret and effectively communicate college regulations and policies and to apply such regulations and policies to specific situations in accordance with established procedures.
- Ability to work with students, faculty, administrators and staff professionally and competently.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to understand and efficiently utilize modern office procedures, methods, equipment and computer software and their applications.
- Proficient typing and keyboarding skills and basic computer literacy skills are preferred.
- Occasional and cyclical variances from regular working hours necessary to fulfill the responsibilities of the Financial Aid Office.
- Environmental conditions:
- Office environment; exposure to computer screens; some travel required.
- Busy working environment with numerous interruptions.
- Physical conditions:
- Essential and other important responsibilities and duties require maintaining physical condition necessary for walking, standing and sitting for prolongs periods of time; may be required to push, pull, bend, lift light to moderate objects, carry, reach, and stoop.
- Maintain mental capacity that permits making sound judgments regarding work and have regular attendance.
- Required to pass post-offer criminal background check and other appropriate testing and may not be in default on any state or federal student loans.
REPORTS TO: Director of Student Financial Aid
SALARY: $22,376. (This is a 12 month position to be paid over 12 months annually)
APPLICATION DEADLINE DATE: Open Until Filled