Administrative Assistant to Dean of Dual Credit


Reporting to the Dean of Dual Credit, the Administrative Assistant will be responsible for providing support for faculty needs and administrative support for the dual credit area.


  • Performs clerical, secretarial and administrative tasks for the Dean of Dual Credit and the Director of Dual Credit.
  • Develops and maintains efficient record-keeping and filing systems.
  • Responsible for answering and facilitating all dual credit phone calls.
  • Arranges and schedules meetings with High School Administrators, training sessions with dual credit faculty, and information sessions for dual credit students and parents.
  • Schedules all student meetings with the Dean of Dual Credit, including student suspension hearings.
  • Responsible for distributing and collecting class rosters, grade books, grade rosters and syllabi.
  • Composes informative memos and distributes via faculty mailbox or e-mail.
  • Responsible for recording dual credit faculty absences and informing the appropriate high school contact.
  • Supports dual credit faculty and students in being successful with Self-Service and Canvas.
  • Maintains an accurate record of dual credit faculty contact information for administration and students.
  • Keeps current information on each school for the current academic year; such as ISD academic calendar, bell schedules, etc.
  • Responds to maintenance problems reported by dual credit faculty.
  • Coordinates equipment and supply needs of dual credit faculty.
  • Orders desk copies of textbooks in a timely manner.
  • Maintains a current dual credit service area contact list.
  • Assist as needed with Human Resources duties to employ adjunct dual credit faculty.
  • Communicates effectively with dual credit faculty, administration and students.
  • Communicates with dual credit faculty to meet registrar deadlines for grade input.
  • Assist front office during registration.
  • Provides telephone support and administrative support for other administrators as needed.
  • Performs other duties as assigned by the College Administration.
  • Assists in data collection and reporting of data for program review.



  • Associates Degree.
  • Will consider any equivalent combination of experience and training which provides required knowledge, skills and abilities.


  • Minimum two (2) years’ experience in clerical position.
  • Previous school and/or college work experience.


  • Ability to utilize computer technology to access information, maintain records, generate reports and effectively communicate.
  • Proficient in Word, Excel and Power Point with sufficient keyboarding skills to complete tasks in a timely manner.
  • Highly organized with the ability to prioritize responsibilities.
  • Strong attention to detail.
  • Ability to maintain cooperative working relationships with other departments and organizations.
  • Excellent interpersonal, relationship, communication and organizational skills required.
  • Understanding of and commitment to the community college philosophy.
  • Ability to work effectively with diverse groups and individuals.
  • Ability to work independently with minimum supervision.
  • Highly ethical with the ability to maintain confidentiality.


  • Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
  • Busy working environment with numerous interruptions.
  • College Administration office that require a professional appearance and demeanor.

REPORTS TO:  Dean of Dual Credit

SALARY:  $22,376.00  (This is a 12 month position to be paid over 12 months annually)