Continuing Education Coordinator

POSITION PURPOSE:

The Continuing Education Coordinator is responsible for coordinating seminars, short-term courses and programs, workshops and conferences both on and off campus using multiple formats including but not limited to: online, face-to-face and hybrid. This position reports directly to the Director of Workforce Development and Continuing Education.

DUTIES & RESPONSIBILITIES:

  • Assess needs for educational programs and courses.
  • Assist in developing and implementing new educational programs and courses.
  • Develops handouts, designs catalogs, brochures and promotional materials for program area in coordination with the Marketing department.
  • Schedule courses and ensures that instructors have the appropriate supplies.
  • Monitor programs to ensure they adhere to the appropriate standards, guidelines, and regulations of governing agencies.
  • Coordinates facilities for on-campus and off-campus operations for continuing education and workforce courses.
  • Responsible for the integrity of class attendance records and student files. Inputs grades for continuing education courses upon completion.
  • Maintains a variety of records. Periodically performs research, analyzes and summarizes data and prepares statistical data used to project enrollment and budget, to evaluate programs, and determine funding compliance.
  • Develop, monitors and analyze program budgets for each offering.
  • Coordinate live webinar, online, daytime, evening, weekend, summer, non-credit and/or credit courses and programs of the college to meet industry and community training needs and promote maximum student recruitment and retention.
  • Coordinate consumer education, continuing education, corporate/agency education, customized instruction, and workforce training are provided by the Workforce Development and Continuing Education Department.
  • Develop professional relationships with community organizations, businesses, industries, and service organizations.
  • Utilize writing skills to secure funds from request for proposals, request for applications or grant opportunities.
  • Maintain positive contact with business and industry and provide support and services businesses, industries, and external agencies.
  • Assist with development and implementation of Workforce Development and Continuing Education programs that address economic development within the service area.
  • Remain current on all policies, guidelines, and activities of the Texas Higher Education Coordinating Board (THECB) related to continuing education and training.
  • Maintain positive relations and communications on a regular basis with all personnel involved in supporting course and program offerings.
  • Recruits and provides orientation to instructors regarding Navarro College policies and procedures. Coordinates, plans and conducts meetings and developmental activities for instructors.
  • Ensure the development of course schedules including course selection; coordination of facilities; and organization, production, and distribution of class schedules, brochures and various forms of advertisement to increase student enrollment.
  • Ensure that academic and instructional quality is maintained throughout all continuing education courses and programs.
  • Ensure that course participants can gain access to classrooms on various campuses.
  • Provide advisement and registration services to course participants.
  • Notify course participants of course cancellations or program/course changes.
  • Conduct follow-up studies of continuing education course completers as assigned.
  • Ensure quality and institutional effectiveness within all courses and programs.
  • Remain current on all SACSCOC criteria related to areas of responsibility and maintain compliance in all areas.
  • Ensure that course completion certificates and reporting of CEUs are handled in a timely matter.
  • Ensure that appropriate applications, performance records, and contact hour reports are submitted in a timely manner.
  • Assist in addressing problems and complaints within areas of responsibility.
  • Utilize the Colleague System appropriately.
  • Advise the Director of Workforce Development and Continuing Education on all matters relating to areas of responsibility and keep him/her fully informed.
  • Cooperates as a team member in developing curriculum including syllabi, handouts, or modifies existing curriculum to meet client needs; may participate in needs assessment.
  • Perform other duties as assigned by the Director of Workforce Development and Continuing Education.

INSTRUCTION:

  • Teach courses as needed within skills and credentials.

REQUIRED EDUCATIONAL BACKGROUND:

Required

  • Associate’s Degree.
  • Minimum of three years working in a college or corporate setting.
  • Three years of demonstrated responsible duties in a related field or an equivalent combination of education and experience sufficient to successfully perform the duties of the job.

Preferred

  • Bachelor’s Degree.
  • Experience in the continuing education area.

KNOWLEDGE, SKILLS AND ABILITIES:

  • An understanding of and commitment to the community college and student-centered philosophy.
  • Commitment to quality education and professional development.
  • An innovative, enthusiastic approach to accomplishing goals and objectives.
  • Ability to communicate orally and in writing, and ability to work effectively with students, faculty, administrators, classified staff, and diverse community groups.
  • Commitment to the concepts of institutional effectiveness and the ability to plan, implement, and evaluate continuing education programs.
  • Commitment to reaching extended markets for online programs, and using the technological resources to obtain positive results.
  • Possession of adequate computer skills and ability to use current software packages.
  • Commitment to maintaining a positive industrial relations and contributing toward economic development.
  • Ability to write grant proposals and manage grants.
  • Ability to conduct focus groups, advisory committee meetings, DACUM, and other types of meetings to assist in the planning and implementation of all types on continuing education.
  • Skill in solving problems; mediating conflicts; developing, implementing and evaluating services and/or programs and program curricula; giving presentations; and communicating and using interpersonal skills with co-workers, supervisors, the public, and others.
  • Knowledge of and experience with Skills Development Fund grants.

WORKING CONDITIONS:

  • Variances from regular working hours will be necessary to fulfill the responsibilities of the position. Work flexible hours including daytime, evenings and weekends to observe courses, manage registration, and attend Navarro College meetings, courses, and special events.
  • Busy working environment with numerous interruptions.
  • The primary office location for this position is on the Corsicana campus, but travel within the district is routine and required. Areas of responsibility will be assigned.

REPORTS TO:  Director of Workforce Development and Continuing Education

SALARY:  $36,000.00  (This is a 12 month position to be paid over 12 months annually)

APPLICATION DEADLINE DATE:  Open Until Filled