Beta Upsilon Chi Chapter Bylaws
- CHAPTER 1: Name of Chapter
- CHAPTER 2: Purpose
- CHAPTER 3: Membership
- CHAPTER 4: Chapter Advisor
- CHAPTER 5: Officers
- CHAPTER 6: Election of Officers
- CHAPTER 7: Meetings
- CHAPTER 8: Finances
- CHAPTER 9: Amendments and Revisions
CHAPTER 1. Name of Chapter
The name of this Chapter of Phi Theta Kappa is Beta Upsilon Chi.
CHAPTER 2. Purpose
The purpose of Beta Upsilon Chi Chapter of Phi Theta Kappa Navarro College shall be
the promotion of scholarship, the development of leadership and service, and the cultivation
of fellowship among qualified students of this college.
CHAPTER 3. Membership
Section 1. Types of membership in this chapter shall consist of Member, Provisional member, Alumni member, honorary member, and Transfer member as defined in Article 4, Section 1, of the Phi Theta Kappa Constitution and Bylaws.
A. Member. In addition to meeting membership eligibility requirements as stated in Article 4 and Chapter 1 of the Phi Theta Kappa Constitution and Bylaws, each candidate for membership must have completed 12 semester hours of Associate degree coursework or 6 hours of certificate degree coursework, with a grade point average of 3.5 on a 4.0 scale, and adhere to the schools conduct code and possess recognized qualities of citizenship. Grades for courses completed at other institutions will be considered when determining membership eligibility. A cumulative grade-point average of 3.0 must be maintained to remain in good standing. Failure to maintain the required grade-point average will result in the member being placed on one semester of Academic probation after which they would be removed from good standing as stated in the Phi Theta Kappa Constitution and Bylaws, Chapter 1, Section 3. Failure to meet good standing requirements as stated in the Phi Theta Kappa Constitution and Bylaws will cause membership and all membership privileges to be revoked. Once a student has been invited to join Phi Theta Kappa, they will be required to pay a one-time fee of $100.00 prior to Induction.
B. Provisional Member. In addition to meeting eligibility requirements as stated in Article 4, Section
1B of the Phi Theta Kappa Constitution and Bylaws, a student must have earned a cumulative
grade point average of 3.5 on a 4.0 scale on all college course work completed. A
student must be currently enrolled in Associate degree coursework at the two-year
college, adhere to the school conduct code and possess recognized qualities of citizenship.
C. Alumni member. An individual must meet eligibility requirements as stated in Article 4, Section 1C
of the Phi Theta Kappa Constitution and Bylaws.
D. Honorary member. An individual must meet eligibility requirements as stated in Article 4, Section
1D of the Phi Theta Kappa Constitution and Bylaws.
E. Transfer member. A member from another Phi Theta Kappa chapter may transfer membership to Zeta Omicron
chapter if he or she is currently enrolled at Navarro College and meets the membership
eligibility requirements of the Chapter.
CHAPTER 4. Chapter Advisor
In addition to carrying out the duties as stated in the Phi Theta Kappa Constitution
and Bylaws, Chapter 4, Section 5, the chapter advisor(s) shall be responsible for
overseeing the completion and submission of member names and fees as well as overseeing
the Chapter and will report to Headquarters. The advisor(s) shall be officially appointed
by the College Administration and shall be a nonvoting member of the Chapter.
CHAPTER 5. Officers
Section 1. All officers must be members of Phi Theta Kappa, in good standing, have a grade point
average of 3.0 and must be carrying a course load of at least three semester credit
Section 2. The Beta Upsilon Chi Chapter of Phi Theta Kappa shall have the following officers: President, Executive Vice President, Vice President of Service, Vice President of Fundraising, Vice President of Induction, Treasurer, Secretary, Student Government Association Representative and a Blackboard Coordinator. A chapter may elect additional officers. Vice President and Secretary at satellite campus will be named and coordinate membership with home Chapter.
Section 3. The duties of the President shall be as follows:
a) Preside over Chapter meetings
b) Vote only in case of a tie.
c) Represent the organization at all times.
d) Prepare the annual report to be reviewed by the Executive Vice President, committee, and the Advisor(s).
e) Once approved by said committee and advisors, submit the annual report to Headquarters by the deadline each Spring.
Section 4. The duties of the Executive Vice President shall be as follows:
a) Perform all duties of the President in the event of his absence.
b) Take roll at the meetings.
c) Coordinate annual scrapbook.
d) Head the committee reviewing the Chapter Bylaws and annual report.
Section 5. The Secretary shall:
a) Read the minutes of the previous meeting.
b) Record the minutes of each meeting.
c) Maintain a file of Chapter correspondence.
d) Serve on the committee to prepare the annual report to be sent to Headquarters each Spring.
Section 6. The Treasurer shall:
a) Receive all money and deposit to Chapter account in the Navarro College Business Office.
b) Create and maintain a financial report that shall be audited by the Chapter Advisor(s) at any time, approved by the Advisor(s) before the office is relinquished.
c) Create and present a written Treasurer's report on finances at each meeting.
d) Keep copies of all purchases and deposit receipts on file during tenure of office and submit original receipts to the Advisor(s) after each event.
Section 7. The Student Government Association Represenative shall:
a) Attend SGA meetings representing Phi Theta Kappa.
b) Report to Phi Theta Kappa about upcoming SGA events at each meeting.
Section 8. The Blackboard Coordinator shall:
a) Maintain current Blackboard organizational site with upcoming events, minutes
of meetings, and other local, regional, and national Phi Theta Kappa information.
CHAPTER 6. Election of Officers
Section 1. In addition to meeting requirements as stated in Chapter 4, Section 3 of the Phi
Theta Kappa Constitution and Bylaws, all candidates for office must be members of
Phi Theta Kappa, in good standing.
Section 2. Elections must be held during the spring semester. Candidates running for office
must be planning to enroll as students the following fall semester.
Section 3. Officers shall hold office from the time of their inauguration, which shall be at
the first meeting following the election, to the time of the next inauguration.
Section 4. A simple majority vote (2/3) of the chapter’s advisers is necessary to elect or remove
any officer. An officer failing to maintain active membership in the Society automatically
forfeits the office.
Section 5. In any case, when an officer must resign his or her office, advisers may select a
new officer in replacement. Either advisers or the President shall have the power
to make a temporary appointment at his/her discretion until an election can be held.
CHAPTER 7. Meetings
In general, the Beta Upsilon Chi Chapter of Phi Theta Kappa meetings are held at a selected time one Friday per month after the semester's first announced meeting in the Administrative Building. Any changes to the meeting schedule will be posted on the Blackboard Organizational site after the Advisor(s) approval.
Section 1. All Chapter meetings will follow the general agenda:
Order of Business
a. Call to order
b. Reading of the Minutes (Old Business)
c. Officer reports
d. New Business
f. Members speak
Section 2. Special committee meetings shall be called by the chairman of the said committee.
Procedures at such meetings are left to the discretion of the chairman. Reports of
each meeting shall be given to members at the following chapter meeting.
CHAPTER 8. Finances
Section 1. Finances for this chapter will be raised by projects voted on by a majority vote of the members.
Section 2. Members pay a one-time membership fee $100.00 which enrolls them in the organization
on the local, regional and international levels.
Section 3. Disbursement vouchers must be submitted with supporting invoices and/or statements
attached to the original invoice as per Navarro College administrative procedures.
Section 4. Financial records of the chapter shall be annually audited by the advisor(s).
Section 5. All expenditures of Chapter funds require prior written or verbal approval of an Advisor.
CHAPTER 9. Amendments and Revisions
Section 1. The Chapter Bylaws may be amended by a vote of two thirds of the members present at
any regular meeting, provided that the proposed amendment has been presented at a
previous meeting. Any changes to the Bylaws must be sent to Headquarters for final
*Refers to the Phi Theta Kappa International Constitution and Bylaws.
Page updated: September 29, 2022