BUSINESS AND SUPPORT SERVICES
SAFETY PROGRAM

Procedure

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COMPREHENSIVE SAFETY PROGRAM

The College District shall take every reasonable precaution regarding the safety of its employees, students, visitors, and all others with whom it conducts business.  The designated administrator(s) shall be responsible for developing, implementing, and promoting a comprehensive safety program.

The general areas of responsibility include, but are not limited to, the following:

1. Guidelines and procedures for responding to emergencies.

2. Program activities intended to reduce the frequency of accident and injury, including:

a. Inspecting work areas and equipment.

b. Training frontline and supervisory staff.

c. Establishing safe work procedures and regulations.

d. Reporting, investigating, and reviewing accidents.

e. Promoting responsibility for College District property on the part of students, employees, and the community.

3. Program activities intended to reduce the ultimate cost of accidents and injuries through investigation and documentation.

4. Program activities that identify and develop prudent methods of financing loss costs on an annual basis, including the purchase of commercial insurance, self-insured retentions, and risk pooling.

5. Traffic safety programs and studies related to employees, students, and the community.

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INFORMATION MANAGEMENT

The Vice President of Operations and Institutional Advancement, the Vice President of Finance, and the Vice President of Student Services shall appoint appropriate designated employees to be responsible for the collection, storage, and analysis of relevant operational and historical data required to develop sound procedures for implementation and operation of the comprehensive safety program.

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MINOR CHILDREN ON CAMPUS

Classes and activities are offered at the College District for minor children. On these occasions, they are invited to avail themselves of these opportunities. At other times, however, parents and employees are cautioned that minor children are not permitted to remain unattended on campus or to attend classes or work with parents.

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SAFETY AND SECURITY AUDIT

The governing board of each state institution of higher education, including each public junior college, may promulgate rules and regulations for the safety and welfare of students, employees, and property. 

At least once every three years, each public junior college district shall conduct a safety and security audit of the district’s facilities.  To the extent possible, a district shall follow safety and security audit procedures developed by the Texas School Safety Center (TxSSC) or a comparable public or private entity.  A public junior college district shall report the results of the safety and security audit to the district's board of trustees and, in the manner required by the TxSSC, to the TxSSC.

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DISCLOSURE

Except as provided by Education Code 37.108(c-2) regarding certain emergency operations plans [see CGC], any document or information collected, developed, or produced during a safety and security audit is not subject to disclosure under Government Code Chapter 552.

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Updated: August 10, 2021